Procure Import Globally

PROJECT MANAGEMENT & PROCUREMENT CONSULTANTS





Procurement (totally outsourced or partially outsourced)

Mining/process Plant & Infrastructure Procurement
  • Capital procurement for projects (CAPEX)
  • Operations procurement (SIB) (OPEX)

  • Petrochemical Process Plants & Infrastructure
  • Capital procurement for projects (CAPEX)
  • Operations procurement (SIB) (OPEX)

  • Private Sector Procurement
  • Automotive (new in progress)
  • Construction materials & equipment (new in progress)
  • Health care equipment (pending)
  • Personal goods (new in progress)


  • Which procurement scenario suits you?

    (A) Direct outsourced procurement: PIG will undertake all packages of the study, project or operational procurement for and on behalf of the client for a predetermined resource hourly rate charge


    (B) Direct outsourced procurement: PIG will undertake all or selected packages of the study, project or operational procurement for and on behalf of the client for a predetermined fee percentage based on the order value.


    (C) Competitive bidding process for operational procurement: PIG will tender on operational requirements on a competitive basis, bidding against pre-approved vendors from the client’s supplier’s database, best tender get awarded the order.


    (D) The client already has a bid that he/she is not satisfied with, PIG will receive competitive bids from the market, and if PIG’s bid is better received then the saving is split by a predetermined percentage with the client.




    The Procurement Process



    • Receive data sheets, specification and works information from the client/clients consultant
    • Receive commercial terms from the client
    • Receive the required procurement schedule from the client
    • Receive the control budget estimate (CBE) from the client for the equipment or services
    • NOTE: The above can be undertaken by the PIG team if required
    • Compilation of data prior to release of the enquiry to the market by the PIG team:
    • Allocate unique package number to the package (WBS)
    • Compile vendors list for approval by client
    • Carry out due diligence on selected vendors
    • Get confirmation that the applicable vendors will tender to ensure three bid process
    • Should three bids not be expected, get clients approval to proceed on less bids or single source

    • Compilation of data prior to release of the enquiry to the market by the PIG team:
    • Allocate unique package number to the package (WBS)
    • Compile vendors list for approval by client
    • Carry out due diligence on selected vendors
    • Get confirmation that the applicable vendors will tender to ensure three bid process
    • Should three bids not be expected, get clients approval to proceed on less bids or single source

    • Compile and Issue the enquiries to the market
    • Follow up to ensure that the full enquiry was received
    • Confirm intention to tender
    • Receive and answer clarifications to all vendors/contractors
    • Evaluate requests for extensions to the submission date
    • Receive bids back on the submission date and time in the tender box

    • Tenders extracted from tender box (minimum 2 people present)
    • Stamp tenders received, each page (date stamp), both representatives to sign each page
    • Complete tenders opening sheet
    • Scan full tenders and file electronically
    • Split tenders into technical and commercial where applicable
    • Technical adjudication completed by the discipline engineer
    • Commercial adjudication completed by procurement/commercial
    • Timeline confirmed/approved by project controls
    • Scope confirmed applicable to the works information
    • Clarifications undertaken with all bidders to align tenders
    • Reject non-compliant technical bids following clarifications
    • Reject non-complaint commercial bids following clarifications
    • Reject non-complaint timeline bids following clarifications
    • Successful vendor/contractor selected, passed through internal peer review
    • Successful bidder corresponded to the client for approval
    • If over control budget estimate (CBE) request transfer of funds from surplus, savings, contingency etc. to facilitate order placement





    • Successful vendor/contractor informed officially
    • Kick off meeting date and time agreed and scheduled
    • Confirm and contract, time, cost, quality and scope of the package
    • Confirm timelines for bonds, payments, retentions, penalties etc.
    • Prepare and submit applicable contract document for submission to the vendor
    • Go through the clarification process until agreement is reached
    • File the signed contract electronically with the final agreed bid
    • Final cost control check

    • Transmit all required information to the vendor/contractor.
    • Communicate, agree, sign off QCP’s
    • Vendor/contractor to initiate data pack
    • Schedule and undertake meetings to manage the manufacture (QCP’s)
    • Participate in factory acceptance test (FAT) if required
    • Confirm that the data pack is up to date and complete
    • Final inspection and release if to specification
    • Witness approve loading from manufacturers premises
    • Accounts payable vet invoices for payment

    • Destination received goods in acceptable condition.
    • Destination sign delivery note, scans and e-mails to PIG
    • Defects liability period starts 18 months from delivery or 12 months from installation
    • Data packs (agreed number of copies) delivered to the client or clients consultant
    • Payment is reconciled and close out process documented
    • After defects liability period final commercials are agreed in writing
    • Final payment paid as per agreement letter
    • Defects liability bond returned if applicable
    • Package kept (electronically & hardcopy) for a period of five years



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